WOC Accounts Officer

Role Description

The Accounts Officer’s key tasks are supported by an excel spreadsheet. If you would like to look at a copy of the spreadsheet please contact the current WOC Accounts Officer.

Tuesday 5pm
Orders with money due from members via an envelope containing the money and order form being dropped into the WOC Accounts Officer’s letter box (must be lockable).

Wednesday
Enter updated order information into spreadsheet
Ring through bread order – Pure Bread 9836 3789

Thursday evening
Print Summary worksheet and receipts page
Cut receipts up
Separate into three piles
(1) Orders next week
(2) No orders next week
(3) No orders this week
Add order form to ‘no orders next week’ receipts
Dispose of (3) No orders this week
Count folded receipts, check against number of households on Summary sheet
If 2 boxes on one order, highlight on receipt, and Summary sheet
Place receipts, together with money (including 3 x 20 cents for change into blue receipts bag in orange folder. Add summary sheet, and check for up to date contact roster in Orange Folder.)
Add flyers, WOC info etc (note: any flyers or info only goes to those households that have ordered boxes that week, therefore you need to let the others know.)
Orange folder placed outside door way or in appropriate pickup place for market buyers to collect in the morning.

Friday morning
Orange folder returned to Accounts Officer with their box including:
3 receipts: Fruit and Veg, Bread and Parking.
All receipts and excess money should be moved from Kitty to the Treasurer once a month. (Kitty should have $600 minimum and preferably less than $1000).

Bread Payment - Monthly – pink or red invoice - done by Treasurer

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