WOC & SOC - The Western and Seddon Organic Co-ops
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WOC
Committee Position Descriptions
The WOC Committee meets
as is required by the business of the Collective. In 2008, this was approx
every 6 weeks. PRESIDENT
leadership and oversight of WOC
leadership and oversight of WOC Committee
chair Annual General Meeting
receive all general enquiries (address and phone number on WOC letterhead)
signatory to WOC bank account
ensure Public Officer has submitted annual incorporation documents to
Consumer Affairs
VICE-PRESIDENT
as for President when President is absent
other tasks as required by WOC Committee*
SECRETARY
Manage membership database
Manage waiting list
New membership info pack (update brochures annually)
Quarterly roster and mailout
Distribution of WOC brochures
Organise AGM and take minutes at AGM (send official notice out 21 days
before date of AGM)
Organise annual membership renewal forms, collect annual membership fees
and pass on to Treasurer
take minutes at Committee meetings
hold WOC records
Manage WOC egroup
signatory to WOC bank account
TREASURER
Keep financial records: receipts, bank statements, cheque & deposit
books
Collect incoming receipts from Accounts Officer
Collect cash from Accounts Officer and deposit at Bank
provide annual financial reports to Annual General Meeting
Provide address for all financial correspondence (Bendigo Bank, Pure Bread
Bakery, Melbourne Wholesale Market)
make regular payments to Pure Bread Bakery, annually to Consumer Affairs,
and annually for Market Buyer’s Passes.
supervision of WOC bank account, and presenting a statement of account
to WOC committee meetings.
signatory to WOC bank account
ORDINARY
MEMBER: ACCOUNTS OFFICER
receive order forms and money (by Tuesday night)
input into spreadsheet
ring through bread order (Wednesday am)
print out ‘orders sheet’ and ‘receipts’ for week
(Thursday night)
cut and fold receipts
place receipts, money and order sheet in orange folder, ready for collection
forward bread receipts and others, and excess cash, to Treasurer regularly
communications with market buyers
.. more details
ORDINARY MEMBERS (2)
tasks as required by WOC Committee*
*Other tasks of WOC Committee
3 or 4 Celebration gatherings through the year
3 or 4 Dry Goods days through the year (currently organised by Kemmy &
Mark)
Fairtrade Coffee, Tea, etc (currently organised by Nick Ray)
Box for local refugee family